What is a shared task list for teams?

A shared task list for teams is a single list of work that every teammate can see, update, and organize together. In Taskpend — a shared task management app — one task can live in multiple teammates' personal workspaces at the same time, and every edit stays synced across every placement.

Can I keep personal tasks separate from the shared task list?

Yes. Your workspace holds both — the shared task list for your team (visible to collaborators) and personal tasks (only you see them), side-by-side in the same outline.

Do shared tasks stay in sync in real time?

Yes. Change the status, title, notes or subtasks in any placement and it updates instantly for every teammate who has that task on their shared task list.

Shared Task List for Teams

Shared task list for teams inside a personal workspace

Share a task and it appears in each teammate's workspace, synced in real time, while their personal work stays theirs.

Personal notes

Only you · quick scribbles

Ship v2 launch page

Shared task · one source of truth

In-progress

# Sprint 24

Engineering sprints · @Alex

Route + SSRAnalyticsPerf pass

# Q3 Product Roadmap

Company wide view

Launch datepriorityMetrics

@ Maya

Direct Task · Design

DM1:1

Personal notes

Only you · quick scribbles

Ship v2 launch page

Shared task · one source of truth

In-progress

# Sprint 24

Engineering sprints · @Alex

Route + SSRAnalyticsPerf pass

# Q3 Product Roadmap

Company wide view

Launch datepriorityMetrics

@ Maya

Direct Task · Design

DM1:1

How it works

Everything it does, up close

One task can live in every teammate's workspace at once: change it once and everyone sees the update.

Mention or mirror to share

Share a task by @mentioning a teammate or mirroring it into your channels.

@mention: drops the real task into their Direct Tasks.
Mirror: show it in Sprint, Roadmap or Today's Focus.
One source: the same task, never a copy.

Share to a teammate

Mayawrote

@Alex can you own “Ship v2 launch page”?

lands in Alex's workspace

Alex's Home

Direct Tasks· from teammates

Ship v2 launch pageNew

Review Q3 forecast

Mirror across your own homes

Alex's Home· one task, three placements

# sprint-24· team channel

Ship v2 launch pageDoing

API rate limiter

# q2-roadmap· planning channel

Ship v2 launch page

Launch metrics

Today's focus· personal

Ship v2 launch page

Read Staff Eng, ch. 4

Same task · edit any placement, all three update

Team and personal, side by side

Your workspace holds team tasks and personal work in one outline you control.

Team tasks: visible to your collaborators.
Personal work: visible only to you.
One place: the outline you open every morning.

alex.taskpend.com

Alex· Engineering

Home

Alex's Home

Team — Sprint 24

Ship v2 launch pageIn-progress

API rate limiter

Fix onboarding bug

Personal

Read Staff Eng, ch. 4

Draft blog post

Notes: architecture ideas

Renew domain

+Type and press Enter to add…

Change it once, everyone sees it

Update a shared task anywhere and it updates in every teammate's workspace instantly.

Done is done: mark it complete for everyone.
Every edit: title, subtasks and due date ripple out.
No stale copies: one source of truth.

Realtime sync

live

Alex· Engineeringyou edited

Ship v2 launch pageDone

Maya· Design

Ship v2 launch pageDone

Priya· Product

Ship v2 launch pageDone

Alex checked it off · Maya and Priya see it done, instantly

Start organizing your way

One task, many places

Mirror a task into any project and it stays in sync everywhere.

Six views, zero re-entry

Outliner, Kanban, Table, Gantt, Document and AI Execution chat — all on the same tasks.

Explore more

Infinite Nesting & @Mentions Personal + Team Overview vs Asana vs Notion Sprint Planning