Your Workspace. Your Organization. Even for Shared Tasks.
When a teammate shares a task, you place it wherever it makes sense in your hierarchy — not theirs.
How it works
One task, multiple homes, multiple users
Every team tool faces the same tension: shared tasks need to appear in a common project so everyone can see them, but each person wants to organize their work differently. The developer nests feature tasks under a sprint. The PM nests them under a roadmap. The designer nests them under a design system component. Traditional tools force a compromise — usually a shared project structure that satisfies nobody's personal organization. Taskpend's personal views solve this with task mirroring: shared tasks appear in your personal workspace, placed where you want them.
The Personal Placement Problem
When your team uses a shared project structure, you inherit someone else's organizational logic. Tasks sit in folders named by someone else's taxonomy. You can't reorganize without affecting your teammates. You can't see tasks in the context that makes sense to you. The result: everyone maintains a mental parallel structure to compensate — which is exactly the cognitive overhead tools are supposed to eliminate.
How Task Mirroring Creates Personal Views
In Taskpend, tasks are mirrored rather than duplicated. When a teammate @mentions you on a task, you receive that task as a mirror — a view of the original that you can place anywhere in your personal hierarchy. Nest it under your 'Q3 Work' area, or your 'Client X' project, or directly at the root level. Your placement is yours; it doesn't affect where the task appears for anyone else.
Rearrange Without Breaking the Original
You can move mirrored tasks within your hierarchy freely. Drag them into a different project, nest them under a different parent, reorder them in your priority sequence. None of these organizational changes affect the canonical task or how it appears for your teammates. You're moving your window into the task, not the task itself.
Personal Tasks and Shared Tasks in One View
Because mirrored tasks live inside your personal hierarchy, they sit alongside your personal tasks naturally. You don't need to switch between 'my tasks' and 'team tasks' views — they coexist in one unified workspace. Your morning planning reviews your full workload: personal commitments and team commitments, organized the way you think, in one outliner.
The Notification That Brings the Task to You
When someone @mentions you on a task, you receive a notification and the task appears in your Tagged Me section — a temporary holding area until you place it in your hierarchy. Review new task arrivals, decide where they belong in your personal workspace, and drag them into place. The inbox-to-hierarchy flow that GTD practitioners recognize, applied to collaborative task assignments.
Start organizing your way
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Mirror a task into any project and it stays in sync everywhere.
Outliner, Kanban, Table, Gantt, Document and AI Execution chat — all on the same tasks.
Free forever for individuals. No credit card required.